DEPUTY DIRECTOR: RECORDS MANAGEMENT

 POST 25/04 : DEPUTY DIRECTOR: RECORDS MANAGEMENT REF NO: 3/2/1/2022/413 Directorate: Knowledge, Information and Records Management 

SALARY : R744 255 per annum (Level 11), (all-inclusive package to be structured in accordance with the rules for Middle Management Services) 

CENTRE : Gauteng (Pretoria) 

REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate and a National Diploma in Records Management / Public Administration. 3 years junior management experience in the Records Management. Job related knowledge: People and project management. Strategic planning / management. Financial management. Job related skills: Computer literacy, Client orientation and problem-solving skills, Communication skills (verbal and written), Interpersonal skills, Organisational design skills, Report writing skills, Presentation and facilitation skills. Influencing / negotiating skills, Analytical skills, Project management skills and Operational planning skills. A valid driver’s license. 

DUTIES : Implement and monitor compliance to records policies and procedures. Draft the global framework (road map) that will inform the development of an operational records management programme that supports key business processes of the Department. Ensure Top Management buy-in and enforcement of the strategy. Development and implementation of records management policy. Development and implementation of the uniform corporate file plan (i.e. the functional subject plan). Develop and implement records management procedures or registry procedures. Provide oversight, technical support, guidance and direction to the Department in terms of records management. Determine records management specific guidelines for development of Enterprise Content Management (ECM) / Electronic Document Records Management Systems (EDRMS). Determine conditions under which electronic records can be reproduced (e.g. compliant scanning systems). Implement and maintain the paper and electronic record management systems. Provide filing and record management services. Provide incoming and outgoing correspondence / postal services. Registry mail management. Facilitate access to departmental records in terms of the Promotion of Access to Information Act (PAIA). Accessibility to information within the Department. 

ENQUIRIES : Mr G Mdhluli Tel No: (012) 319 7963 

APPLICATIONS : Applications can be submitted by post to: Private Bag X833, Pretoria, 0001 or hand delivered to: 184 Jeff Masemola Street (formerly known as Jacob Mare), corner of Jeff Masemola and Paul Kruger Streets, Pretoria or to Agriculture Place, 20 Steve Biko (formerly Beatrix) Street, Arcadia, Pretoria, 0001. 

NOTE : African, Coloured, Indian and White Males and African, Coloured and Indian Females and Persons with disabilities are encouraged to apply.

Closing date 22 July 2022 at 16:00