Administrative Officer: Records Management

 

📁 Administrative Officer: Records Management – Limpopo Department of Public Works, Roads and Infrastructure

📍 Location: Mopani District – Ba-Phalaborwa Cost Centre, Limpopo

💰 Salary: R338 106 per annum (Salary Level 07)

🕒 Job Type: Permanent

📌 Sector: Records & Archives Management / Information Science / Public Sector Administration

📑 Reference: S.4/3/8/50

📁 Component: Corporate Services

📅 Apply before: 25 September 2026 at 16h30

🏢 About the Employer – Department of Public Works, Roads and Infrastructure (Limpopo)

The Limpopo Department of Public Works, Roads and Infrastructure is mandated to manage, maintain, and optimize provincial government property, roads, and administrative operations. The department is an equal opportunity, affirmative action employer and encourages applications from qualified candidates, including women and persons with disabilities.

🎯 Purpose of the Role

The Administrative Officer: Records Management ensures systematic control over human resource and general records across their lifecycle at the Ba-Phalaborwa Cost Centre. This includes overseeing document filing, postal/courier administration, records security, and statutory disposal/archiving processes in compliance with archival legislation.

📝 Key Responsibilities

• Human Resource & General Records Administration: Assist in developing and implementing file plans, enforce registry security measures, verify document classification/referencing, and direct file indexing and archiving.

• Postal, Messaging & Courier Services: Execute postal/messaging operational plans, manage official mail dispatch/receipt, coordinate courier services, and handle renewal licensing for franking machines and private mailbags.

• Records Disposal & Archival Transfers: Identify records eligible for disposal, facilitate statutory appraisal/approval workflows, dispose of outdated files per regulations, and transfer valuable permanent records to the Provincial Archive Repository.

• Resource & Team Supervision: Supervise registry staff, conduct performance assessments (PMDS), compile job descriptions, oversee leave management, handle workplace conflict, and account for office equipment usage.

✅ Job Requirements

• An NQF Level 06 qualification as recognized by SAQA in Records Management, Information Management, Information Science, Information Studies, or Archival Studies.

• Minimum of two (2) years’ practical experience in a records and information management environment.

• A valid driver’s license (except for applicants with disabilities).

• Knowledge & Skills: Public Service Acts, archival regulations, file plan development, document classification systems, policy analysis, and registry security protocols.

• Generic Competencies: Problem-solving and analysis, decision-making, team leadership, effective communication, computer literacy, planning and organizing, and staff management.

🌟 Company Values & Culture

Employees within the Department of Public Works, Roads and Infrastructure are expected to demonstrate:

• Strict compliance with legislative requirements for recordkeeping, confidentiality, and data integrity

• High organizational standards in information retrieval and historical record preservation

• Service responsiveness to internal departmental units and public enquiries

📧 How to Apply

Applications must be submitted using the New Z83 form (2021 version) (obtainable from any Public Service Department or online at www.dpsa.gov.za). All fields in Part A, B, C, and D must be fully completed. Please ensure your Z83 is signed and clearly references Reference Number S.4/3/8/50.

Application Options:

• Option 1: Online via eRecruitment

  Submit online via erecruitment.limpopo.gov.za.

  Note for Online Applicants: When applying through the eRecruitment system, you MUST attach your completed Z83, detailed CV, and copies of your qualifications, ID, and valid driver’s license.

• Option 2: Physical Hand Delivery / Postal Submission (Mopani District)

  If submitting physically or via post, submit only your completed Z83 form and detailed CV (copies of qualifications/ID will only be requested if shortlisted).

  • Hand Delivery: Mopani District Office, 570 Parliamentary Building, Giyani, 0826.

  • Postal Address: Private Bag X576, Giyani, 0826.

📞 Enquiries

For position-related queries, please contact:

• Mr. P Malesa

• Ms. KS Mabunda

• Ms. P Bila

  ☎️ Tel No: (015) 811 4000 / 4070 / 4075

🌍 Why Join the Limpopo Department of Public Works, Roads and Infrastructure?

As an Administrative Officer for Records Management in Ba-Phalaborwa, you will safeguard vital government documentation, streamline information flows, and uphold transparent compliance standards across public sector administration.