Vacancy Details
Employer: Tailormade Solution
Our client is looking for an energetic professional Admin lady for their well-sought-after estate in Durban, Mount Edgecomb.
DUTIES:
- Take meeting minutes
- Prepare agenda for the meetings
- Arrange meetings - send invites
- Attend sub-committee meetings as required
- Typing letters
- Office consumables stock control
- Purchasing of office supplies and consumables
- Database management - Honeycomb, Mailchimp, telephone list, contractors list – will provide training
- Liaising with residents/estate agents/service providers
- Orientation with residents/tenants – will train
- Verifying access documents and dealing with all queries regarding and arranging access
- Post box key roster and allocation
- Mail sorting
- Manage Community centre/tennis court bookings
- Switchboard control
- Update chalkboard notices
- Send out general email newsletters, and notices on the app- will provide training
- Tend to property website/email enquiries
- Reporting faults - printer, telephone, emails
- Oversee lease renewals & reminders
- Filing of all hard copy office documents
- Provide support and backup for Estate Manager and Operations Manager when required
- Verification of authorised invoices for weekly payments - GL coding and expense description
- Preparation of weekly payment schedule
- Requesting supplier statements for the month - creditors control
- Debit card register
- Petty cash disbursements and recon
- Access card stock control & orders
- Reconciling of Community centre refunds
- Prepping of transfer requirements for consent and clearance – will train
- Debt collection - emailing reminders, SMS reminders, calling debtors
- Maintenance of leave forms and balances
- Assisting with auditor request for documentation
Candidate Requirements
- Hospitality/Property/Estate administration experience beneficial
- Client service experience/front of house beneficial
- Own vehicle and valid driver's license
- Must have Engish as 1st language
- Afrikaans beneficial
- Confident and outgoing
- Problem solver
- Hours of work: 07:30 - 16:00 (Monday to Friday)
Apply before Sep 11 2022
Let me know if you need assistance.