📌 Administrative Coordinator
📍 Location: Cape Winelands, South Africa
💼 Job Type: Permanent
💰 Salary: Market Related
📊 Sectors: Administration | Agriculture | Finance
📎 Reference: SW005551/JM
🗓️ Closing Date: 6 June 2025
🏢 About the Employer: Helderberg Personnel cc
Helderberg Personnel, founded in 1998, is a leading national recruitment agency based in Somerset West. We focus on strategic, long-term placements through deep understanding of client culture, values, and business goals.
🌾 Position Overview
Our client, a well-established agricultural trading company operating across Southern Africa, seeks a proactive and detail-driven Administrative Coordinator. You’ll play a pivotal role in managing import administration, logistics coordination, invoice processing, and regulatory compliance.
✅ Minimum Requirements
Diploma or Degree in Logistics, Supply Chain Management, Business Administration, Accounting, or a related field
2–4 years’ experience in import administration, logistics, or supply chain
Strong knowledge of South African import and customs clearance procedures
Experience with accounts payable/receivable and basic accounting
Proficiency in Excel and general computer literacy
📋 Key Responsibilities
📦 Import & Logistics Administration
Coordinate supplier contracts (foreign & local)
Liaise with import agents for documentation and clearance
Track shipments and address logistical delays
Maintain accurate and up-to-date import records
🧾 Invoice & Payment Processing
Process AP/AR invoices for imported goods
Ensure timely, accurate payments and record-keeping
Align financial processes with company policy
📝 Compliance & Reporting
Ensure compliance with customs laws and import regulations
Assist with internal audits
Prepare reports on import activity and financial status
🧰 Administrative Support
Assist sales and logistics teams with ad hoc administrative tasks
Prepare presentations and reports for management
🤝 Relationship Management
Liaise with suppliers, agents, banks, and logistics providers
Resolve documentation, payment, or inventory discrepancies
🌟 Ideal Candidate Attributes
Excellent analytical, organizational, and planning skills
Strong attention to detail and a proactive attitude
Effective multitasking and time management
Professional, solution-oriented communicator
Ability to work independently and within a team
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